Everything a school can add to Escuelio, in detail. Choose the ones you need — your quote is built from them.
Homestays, apartments and residences, booked with the course.
Students choose where they will live on the same page as their course: homestay, apartment or residence, per week or per night, with what is included. The room is priced from your list, kept on the booking, and shown on a twelve-week rooms board in your console.
Trips and the social programme, with places counted.
Excursions, cooking classes, salsa nights: students tick them while booking, places are counted automatically, and a full activity cannot be booked. Your office sees who is going on what, and can add or remove activities on any booking.
Students change their own booking from their email.
Every confirmation carries a private link. Students can move their start date up to a deadline you set, extend their course, rebook, or cancel and see what is refundable under your policy — and the school gets an email about every change.
Pick-up and drop-off booked with the course.
Students book their airport pick-up and drop-off with the course and give their flight details. Your office sees every arrival in one list, ready to pass to the driver.
Health and travel insurance offered while booking.
Health and travel insurance offered on the enrolment page for the length of the stay, priced into the booking and listed in the confirmation.
Hosts see who arrives when.
Your host families sign in to see which students are coming, when they arrive and leave, and confirm their rooms — no more spreadsheets sent by email.
Timetable, documents and payments in one place.
Students sign in to one place for their timetable, their booking, their documents and their payments, before they arrive and during their course.
Availability, time off, calendars and teacher accounts.
Import your teachers and their availability from Excel. Each teacher has their own calendar and account, their days and time slots, the formats they teach and their time off — and lessons in their time off are moved automatically.
Lessons planned into the right teacher’s week.
The moment a student books or extends, private, online and semi-private lessons are planned into the week of a teacher who is actually free, on the days and times the student asked for. If nobody fits, the booking says so, with the reason.
Your placement test in every confirmation.
A link to your own placement test at the top of every confirmation email, so students arrive on the first day already placed in the right group.
The test taken while booking, the level on the booking.
Students take the placement test right on the enrolment page, and their level is written onto their booking for your office and teachers.
Who came to each class.
Teachers mark who came to each class from their own calendar. Absences show on the student’s booking, and hours attended count towards their certificate.
A certificate of attendance when the course ends.
A certificate in your school’s name — course, level, dates and hours attended — created when the course ends and sent to the student as a PDF.
Paid and unpaid per booking, and deposits.
Every booking has its own paid and unpaid status, kept apart from the booking status. Ask for a deposit, show the payment methods you accept, and see at a glance who still owes.
Card, PayPal and more, straight from the booking.
A payment link sent with the booking, so students pay by card, PayPal or another method you choose — and the booking is marked paid when the money arrives.
An invoice and a receipt for every booking.
An invoice for each booking in your school’s name, with the deposit and the balance, and a receipt when a payment comes in — kept with the booking and sent to the student.
Bookings and payments for your accountant.
Bookings, invoices and payments exported for your accountant or your accounting software, by month or any period you choose.
Students book by chatting.
Students write in their own language, the assistant helps them choose from your catalogue, confirms the course, dates and price, and books it into your console — then asks their level. Try it on our front page.
The assistant on WhatsApp and in your inbox.
The same assistant answering your WhatsApp Business number and your school inbox, in your school’s name, around the clock — and handing anything unusual to a person.
Agents book for their students.
Agencies sign in to book for their students, see their bookings, and see the commission worked out per booking — so the office stops forwarding emails.
The letters students need, filled in from the booking.
Acceptance and visa support letters in your school’s name, filled in from the booking with the student’s course and dates, ready to send.
Each campus with its own courses and currency.
Run several campuses from one account. Each has its own courses, prices and currency, and students choose the campus first on the same enrolment page.
Your logo, colours and wording everywhere.
Your logo, colours and wording on the enrolment page and in every email, so students only ever see your school’s name — never ours.
Bring data in and back it up.
Bring your teachers in from Excel, and back up bookings, lessons, teachers and students to Excel whenever you like — and restore from it.
Bookings, revenue and occupancy.
Bookings, revenue and occupancy by week, course and campus, so you can see which courses fill and when.
Escuelio starts from $20 a month. Every school is different, so your price is put together in three steps — tell us what you need and we will send you a quote.